Payments, Cancellation, Terms & Conditions
Applications for Support and/or Exhibition must be made in writing with the booking form
CONTRACTS & CONFIRMATION
Once a Booking Form is received, a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment. Upon receipt of the Booking Form the organizer will reserve the items listed in it. Completion of the Booking Form by the Supporter shall be considered as a commitment to purchase the items.
Once a signed Booking Form is received, a confirmation of exhibition will be e-mailed to you with an accompanying invoice.
SUPPORT TERMS & CONDITIONS
TERMS AND CONDITIONS of Supporter will be included in the Supporter agreement as well.
INSERT AND DISPLAY MATERIALS
Please note that all materials entering the venue incur a handling charge. This includes materials for inserts and display.
In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete the “Pre-Advise” form included in the shipping instructions when you receive either the Exhibition or Symposia Technical Manuals.
TERMS OF PAYMENT
60% upon receipt of the Sponsorship agreement and first invoice.
40% by February 6th, 2022
All payments must be received before the start date of the Congress. Should the Exhibitor fail to complete payments prior to the commencement of the Congress, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below.
Option 1: Payment by check (USD).
Option 2: Payment by Bank Transfer (USD).
CANCELLATION / MODIFICATION POLICY
Cancellation or reduction of support items must be made in writing to the Industry and Liaison Sales: Nikol Karabelova – firstname.lastname@example.org.
The organizers shall retain:
10% of the agreed package amount if the cancellation/ modification is made before January 6th, 2022, inclusive.
50% of the agreed package amount if the cancellation/ modification is made January 7th – April 6th, 2022 inclusive
100% of the agreed package amount if the cancellation/ modification is made after April 6th, 2022.